Privacy Policy

Last Updated: September 26, 2025

1. Information We Collect

When you use Conclavity, we may collect the following types of information:

a. Information You Provide Directly

  • Account details (name, email, organization, role).
  • Messages, files, or media shared in chats.
  • Feedback, support requests, or survey responses.

b. Information Collected Automatically

  • Device information (model, operating system, browser type).
  • Log data (IP address, app usage, error logs).
  • Cookies or similar technologies for improving app performance.

c. Information from AI Interactions

  • Conversations where AI assists with summaries, ideation, or group discussions.
  • Metadata about interactions (time, type of request) — not the raw content unless required for functionality.

2. How We Use Your Information

We use your information to:

  • Provide and improve communication and collaboration features.
  • Deliver AI-powered assistance (summaries, ideation, task suggestions).
  • Personalize the user experience.
  • Respond to customer support queries.
  • Ensure platform security and prevent abuse.
  • Comply with legal obligations.

3. Data Sharing & Disclosure

We do not sell or rent your personal data. Information may only be shared with:

  • Service Providers (e.g., hosting, analytics, AI processing) under strict confidentiality agreements.
  • Legal Authorities if required by law, regulation, or valid legal process.
  • Business Transfers (e.g., merger, acquisition) with prior notice to users.

4. Data Security

We apply industry-standard security measures to protect your data, including encryption in transit and at rest. While no system
is 100% secure, we continuously monitor and improve safeguards.

5. Data Retention

Account data is retained as long as your account is active.
Chat messages and AI interactions may be retained based on organization policies or until deleted by the user.
We may retain certain metadata for analytics and compliance purposes.

6. Your Rights

Depending on your region, you may have rights to:

  • Access, update, or delete your data.
  • Restrict or object to processing.
  • Request a copy of your data (data portability).
  • Withdraw consent where applicable.
  • To exercise these rights, contact us atsupport@conclavity.com

7. Children’s Privacy

Conclavity is not directed to children under 13 (or the relevant minimum age in your country). We do not knowingly collect
personal data from children. If we become aware of such collection, we will delete the information immediately.

8. International Data Transfers

Your data may be transferred and processed in countries other than where you reside. We ensure adequate protections are in
place in compliance with applicable laws (e.g., GDPR, CCPA).

9. Third-Party Services

Conclavity may integrate third-party services (e.g., file storage, AI models). Use of these services is subject to their respective
privacy policies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted with a revised “Effective Date.” We encourage you
to review this page periodically.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact us: